Use Trello to organise your Job Hunting

Trello is a really useful tool for organising for your personal or professional projects. It can also be useful to organise your job hunting.

If you never used Trello before, you can get 10 free boards. You can use those boards for any projects you’re working on. Trello uses some Kanban concepts which allows you to monitor progress of your tasks.

The key thing about Trello is you can access your boards on any device; desktop, tablet or your mobile phone. This will help you to stay organised.

A wee sidenote. This is a guide to using Trello. You don’t have to take my guide as verbatim. Free free to customise your board to your preference.

Create an account

Create an account at and then you will see that you have Workspaces. Here’s my Workspaces set up. You can see my board for “Job Hunting”.


Create a new board “Job Hunting”

Add an alternative name if you prefer.

Create New Board prompt
Create new Board

In my Job Hunting, I created a couple of lists for my boards, so I can manage my CVs, job applications and interviews. Those lists are useful for monitoring your progress on job applications. Each item in your list is called a card. You can add lists and cards as many as you like. You can move your cards from one list to the other, as you can with a Kanban chart.

Job Hunting board
Job Hunting board

Create a “CVs” List.

You can add multiple versions of your CVs in this list, to allow you to tailor your CV to apply for a variety of roles. Add a new card in the CV list. Fill in key details such as name of CV or your skills described in CV. You can add file attachments to the card such as a word document or a PDF of your CV.

Save your CV card.

CV for Front End skills

Create a new list “Job Specs”

Add a new card, Job Specs. In this card, you should add details of the role you’re applying for.

Job Specs Card - Company name Beta Enterprises
Job Specs Card – Beta Enterprises

In the title, I had written company name, location and type of role. This will help you to quickly identify what roles you’re applying for. In the description, I’ve added contact details and the company’s website. I’ve also added job specs as a file attachment.

This card is useful in a few ways.

  1. Avoid re-applying for the same role – When you’re looking for new roles, you might be in contact with multiple recruiters offering you the same role. You don’t want to apply for the same role via different people. You can check your boards to see if you’re already in discussion with a different recruiter or that your application was turned down and you don’t want to re-apply within a short time. Some recruiters don’t like to be told by their clients that they had recieved your application from someone else. This can happen.
  2. Handy for interviews – Before you attend your interview, you can use this card to refresh your memory on the role you’re applying for. Take note of the job specs and explain how your skills/background matches the job spec. You would be able to tell the company how you are the right candidate for the role at this company.

Create a “Job Applications” list

List of job applications

List your job applications here to describe when and where did you submit the job application to. If you can, attach a copy of your job application here. You will be asked to go over your experience and background covered in your application.

You can add a deadline to remind yourself to complete that job application. You can also add labels to show progress of your job application. You could use this as an example. The colour swatch will appear above the title of the card title.

Job Applications - Progress
Job Applications – Progress

Create an “Interviews” list

You could create a single list of interview cards and set different coloured labels to denote the type of interviews, like yellow for First Stage Stage, green for Final Stage or blue for Technical Interview.

Add a new Interview card and list all important details of your interview. Maybe a date/time of your online interview with a link to a Teams call or a Google map link to their office where an onsite interview will take place.

Add plenty of notes describing nature of the interview and your selling points of your background.

Trello is an useful tool for organising progress of your job applications; from submission of application to the final stage of your interview. I recommend it.

If you have thoughts or comments, please tweet at me @jjowensdev on Twitter